CC Meeting September 18, 2007

Northwest Compassionate Communication Coordinating Circle Agenda
Sept. 18, 2007, 6-8 PM
Northwest Compassionate Communication Teleconference
605-990-0200, access code 1090345

1) Choose facilitator and note taker

2) Welcome George, observers, and check-in @ gratitude’s

3) Review Agenda: order, add and delete items

4) Review Sept 4 ACTION ITEMS (9/4/07 CC meeting notes attached)

ACTION ITEM:  DOUG WILL RESEARCH COVERAGE FOR TRAININGS, BOARD AND INDIVIDUAL SESSIONS DONE BY INDIVIDUAL TRAINERS                     
Pursued but no information available.  Doug will continue to pursue this.

ACTION:       BARB WILL CONTACT MARGO @ CNVC TO MAKE ARRANGEMENTS FOR CONTRIBUTION TO FREEDOM PROJECT TO BE SPLIT BETWEEN Northwest Compassionate Communication AND CNVC FROM GROSS PROFIT.   Barb will continue to pursue this.

5) Financial Report (DOUG)

6) Laurel's Concern @ Northwest Compassionate Communication financials (LAUREL)

I spent some time looking at the NCC financials today, following up on my observation that we had $30,000 of unspecified expenses.  My purpose here is to raise some issues and to request some time on the agenda on Tuesday, if my voice is up to it after a day of work.

Looking over these expenses further I could see some of the reasons they are unspecified.  I also think that about $8,000 of materials ought to move to the material category rather than being shown as unspecified expenses.

Nevertheless, for an example, I spread all of the unspecified expenses except materials.  I spread them to categories that had expenses, which generally turned out to be events.  The result is that the major events we held this year -- Marshall, teach for life, family Camp -- would all show about 1/3 less net income if we were to spread all of our expenses across all of our activities/categories.  Please see the attached for more details.

7) Review Northwest Compassionate Communication Vision/Mission Statement & Propose any changes in light of '06 and '07 organizational changes. (BARB)

Northwest Compassionate Communication Mission/Vison Statement (from Northwest Compassionate Communication website)

Northwest Compassionate Communication is a regional non-profit association of people who envision a world in which all needs are met compassionately.

Our mission is to contribute to this vision by living and teaching the process of Nonviolent Communication (NVC), which strengthens the ability of people to connect compassionately with themselves and with one another, to share resources, and to resolve conflicts.

Northwest Compassionate Communication offers regional support for The Center for Nonviolent Communication (CNVC), a global organization whose vision we share.

Northwest Compassionate Communication supports our regional community by making NVC educational materials available, coordinating practice circles, and offering practice sessions and training by regional and CNVC certified trainers.

Northwest Compassionate Communication received its 501 (c)3 non-profit status in March 31, 2005.
BARBARA's proposal: TO PROPOSE TO THE TC TO CHANGE NAME BACK TO "Northwest Compassionate Communication", AND BRING THE RESULTS TO THE OCTOBER 2 CC MEETING, AS A PROPOSAL.

BARBARA WILL PROPOSE TO THE TC THE FOLLOWING CHANGES IN OUR MISSION STATEMENT, AND BRING BACK RESULTS TO THE OCTOBER 22 CC MEETING, AS A PROPOSAL.

BARBARA'S PROPOSAL: TO CHANGE TO FIRST SENTENCE FROM "a regional non-profit association of people" to "a 501-c3 nonprofit corporation offering education and service projects based on the process of Nonviolent Communication (sm), in order to contribute to a world in which all needs are met compassionately."

         CHANGE THE FOURTH PARAGRAPH TO: Northwest Compassionate Communication supports our regional community by supporting local CNVC Certified Nonviolent Communication Trainers to offer NVC trainings, to nurture the next generation of trainers, and to organize projects in harmony with our mission.

      DELETE THE LAST PARAGRAPH.

8) Review Northwest Compassionate Communication Sociocratic Agreements and Propose changes or renewal of agreements:  The following Agreements were compiled by Barbara, and were based on hard copy notes.

     A) May, 2006: Northwest Compassionate Communication adopts the principles and process of the Sociocratic Method as taught by John Buck at our Sociocracy Training. Consented to adopt for six months (at least until November 2006).
     BARBARA'S PROPOSAL: TO PROPOSE TO THE TC TO CONTINUE AGREEMENT THRU DEC 31, 2008, AND BRING RESULTS BACK TO CC AS A PROPOSAL.

     B) Agreements made at our Core Team Retreat, February 3/4, 2007: (to be reviewed in six months, August 3, 2007)

          1) Create a new entity called the Coordinating Circle (also referred to as the General Circle, or CC), double linked with "lower" circles. Membership of the CC is comprised of the Chair and one elected representative from each "lower:" circle, plus the Executive Director.

        BARBARA'S PROPOSAL: DELETE "plus the Executive Director." ACCEPT THRU DEC 31,2008.

            Two members of the current CC will be members of the CC for at least six months, and the CC will decide upon the terms of the elected rep and chair of the lower circles with the goals of preserving continuity for the CC and flexibility of lower circles. (the CC "continuity members" were Laurel and Pan)

      BARBARA'S PROPOSAL: THE TERMS OF THE ELECTED CIRCLE REPS TO THE CC IS ONE YEAR.  ACCEPT, W/ THAT CHANGE, THRU DECEMBER 31 OF 2008.

          2) We acknowledge that we welcome and desire sociocratic circles to be created in harmony with the aim, vision and mission of Northwest Compassionate Communication as defined by the CC. The CC will ensure congruency with and between all circles. 

BARBARA'S PROPOSAL: TO PROPOSE TO TC, AND BRING BACK RESULTS AS A PROPOSAL TO THE CC, TO ACCEPT AS IS THRU DECEMBER 31,2008.

          3) The CC may create a new entity called the Advisory Board, comprised of people with particular expertise such as management, fundraising, accounting, etc. to work with the CC in a "power with" manner. The intention is to bring in outside perspective and expertise to the organization.

BARBARA'S PROPOSAL: TO ACCEPT THRU DEC 31, 2008.

          4) Circle Governance: Each Circle will operate according to the four organizing principles of Sociocracy, including electing a chair and a representative to the upper circle, and making minutes available.

BARBARA'S PROPOSAL: PROPOSE TO TC, ADDING "MAKING MINUTES AVAILABLE ON THE Northwest Compassionate Communication WEBSITE." ACCEPT UNTIL DEC 31, 2008. BRING RESULTS BACK TO CC AS A PROPOSAL.

          5) Each circle will create membership criteria to be presented to the CC for consent that they are concurrent with the aim of the organization. New people wishing to become involved with Northwest Compassionate Communication will be offered the opportunity to join any open circle for which they are eligible. If they are not interested in one of the available circles, then they will move into a general pool of people interested in volunteering.

BARBARA'S PROPOSAL: TO ACCEPT AS IS THROUGH DECEMBER 31,2008..

          6) Areas and limits of the ED decision making authority

BARBARA WILL REVIEW FOR OCTOBER 2 CC MEETING.

          7) ED Limitation Policies

BARBARA WILL REVIEW FOR OCTOBER 2 CC MEETING

          8) Relationship between ED and CC

BARBARA WILL REVIEW FOR OCTOBER 2 CC MEETING

          9) Relationship between Ed and Training Circle

BARBARA WILL REVIEW FOR OCTOBER 2 CC MEETING.

     C) Agreement made at 3/15/07 meeting of Northwest Compassionate Communication Trainers and interested parties:

Northwest Compassionate Communication Training Circle Membership and Aim

The Northwest Compassionate Communication Training Circle is composed of Certified CNVC Trainers who want to work together towards the Northwest Compassionate Communication and CNVC mission.

The Aim for the Training Circle is to work together to offer NVC trainings and services that support the mission of Northwest Compassionate Communication and CNVC. This would include, but not be limited to:

> Offering each other feedback

> Planning and coordinating workshops

> Sharing Northwest Compassionate Communication training resources (website, registration system, sound system, video equipment, training support staff and volunteers)
> Offering support for CNVC Trainer Candidates

BARBARA'S PROPOSAL: TO SEE IF THE TRAINING CIRCLE WANTS TO MAKE ANY CHANGES, AND TO BRING CHANGES TO THE CC AT THE OCTOBER 2 MEETING.

9) Who will get minutes out, and posted on website?
ACTION:  DOUG will do this

10) Who will get October 2nd agenda out, and invitation for observers to observe?

11) Check out @ gratitude, mourning,  feedback of process~*

12) ITC
ACTION:  Roger will bring to the ITC:

  1. Does the ITC want to be a circle of Northwest Compassionate Communication?  Need for clarity.
  2. Clarify in the AIM how the ITC is supporting the mission of Northwest Compassionate Communication and CNVC
  3. How is Membership being handled? Criteria?

PROPOSAL:  TC write up their present practice around contributions to Northwest Compassionate Communication/CNVC and give to Roger to distribute to the ITC.  (Roger)

DECISION:  Consent given,     
ACTION:  Barbara will do this.

  1. PROPOSAL:  PURCHASE “DREAMWEAVER” WEB TOOL. (Doug)

DECISION:  CONSENT GIVEN
ACTION:  DOUG WILL FOLLOW THROUGH ON THIS 

  1. Next meetings

DECISION:  1st  and 3rd Tuesdays of the month, by phone at 7:30

 

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